Setting up mail rules in web mail to organize your email.

This tutorial explains how to set up rules to automatically organize your incoming emails.

A mail rule allows you to setup certain actions to occur based on a certain criteria of a mail message. For example if you wanted to forward all messages you receive from "Sally Smith" into a mail folder named "Sally Email" a mail rule would allow you to do this.

This is the central place you will want to configure all of your mail rules. Configuring your mail rules on the FuseMail server allows you to not have to configure any mail rules on all local versions of your Email clients (Such as Microsoft Outlook®).

There are many possible options available to automate the way your emails are handled.
In this tutorial we will make a simple rule which will move emails from boss@work.com to a folder called "Boss's Email"

This tutorial is broken down in to 3 parts
Part 1 - Creating a new folder to move your emails to.
Part 2 - Creating a new rule to move your emails to the folder you just created.
Part 3 - Applying the rule to existing emails

Part 1 - Creating a new folder to move your emails to.

Using the Navigation Bar, Click on Mail


.

To the left is a picture of the FuseMail Mail bar which lists the different pages of mail options you can change. On the Mail bar, click Folder Management.

This will display the Create Folder page in the main window area.

Type the name of your new folder in the New Folder Name field.
Select Mail Item from the Folder Type field.
Select the folder you want your new folder to be in, from the next list, in this example we will make a new top level folder so select Root Directory.
Click on Add Folder.

You will see your new folder appear in your list of mail folders.

Using the Navigation Bar, Click on Settings


.

To the left is a picture of the FuseMail Settings Bar which lists the different pages of setting options you can change. On the Settings Bar, click Mail Rules.

This will display the Mail Rules page in the main window area.

Click on the Add a rule button, or alternately the "Add a FuseMail Rule" link, you will see a form that you must complete.



First we need to add a condition, which tells FuseMail, which emails we would like to apply the rule to. In this example we want to apply this rule to all emails from boss@work.com.

Select "Where the From line contains people" from the drop down box
Now click the "Add Condition" button

This will take you to a new page.

Type in the the email address - in this example boss@work.com and click Add Email Address. This will add the email address to the list and tell FuseMail to look for emails coming from boss@work.com

If your boss has more than one email address you can repeat the previous step to add their other email addresses to this rule.
Click the Complete Addition of Condition button to finish this section.

Next we have to tell FuseMail what to do with the emails that arrive from boss@work.com.
Because we want all of his emails to be moved to a folder called "Boss's Email"

in Step 2: we choose Move it to the specified folder and click Add Action

Select the folder we created earlier from the drop down box and click Add Folder.

Click the Complete Addition of Condition button to finish this section and return you to the main form.

Finally you need to give the rule a name.

Type a name for the rule in the Rule Name field.
Select a Any one of the conditions we entered can be met to process actions you selected from the Matching Type field
This will move all emails that come from the boss will go to the "Emails from boss" folder.
Click on Complete Rule button

This will take you to the list of rules screen.

Congratulations! You have completed the most basic type of mail rule.

Part 3- Applying the rule to existing emails.

If you have emails already in your inbox you can apply the rule now to automaticall move all of the boss's emails to the folder called "Emails from Boss"
If you are not already there, navigate your way to the Mail Rules page (Settings > Mail Rules > View/Edit Rules)

Select the rule's radio button and press Apply Now.

from the next screen select the inbox

and click Apply Now.

Congratulations! You have completed this tutorial.